Privacy policy

Last updated: 5 October 2026

In short: we only collect what we need to respond to enquiries and review job applications. We never sell your information, and you can ask us to see, correct or delete it at any time by emailing hello@outlaneteams.com.

Who we are

Outlane Teams ("we", "us") is based in Sri Lanka and connects businesses with remote professionals in Sri Lanka. You can contact us about anything in this policy at hello@outlaneteams.com.

What we collect

If you enquire about hiring talent, we collect the details you enter in our enquiry form: your name, work email, company or website, where your business is based, the help you need and any message you send.

If you apply to work with us, we collect the details in our application form: your name, email, WhatsApp number, city or town, work experience, CV, any links you share (such as LinkedIn or a video introduction), your availability and your answer to our short task.

If you email us, we keep the emails you send.

When you visit the website, our hosting provider automatically records basic technical information, such as your IP address, browser type and the pages you visit, to keep the site running securely. We do not use advertising or tracking cookies.

How we use it

To reply to your enquiry and discuss how we can help
To review applications, assess skills and contact applicants about next steps
To match applicants with suitable client roles
To keep records of our conversations and agreements
To keep the website secure and working properly

We use your information because you have given it to us for these purposes, because it is needed to take steps towards working together, or because we have a legitimate interest in running our business. We do not use your information for automated decisions about you.

Who we share it with

Applicants: we only share your profile, such as your name, experience and CV, with a potential client after we have told you about the role. We do not share your contact details with clients without your agreement.

Service providers: we use trusted providers to run our business, including website hosting and form handling (Netlify), business email (Zoho) and web fonts (Google Fonts). They process information on our behalf and may store it on servers outside Sri Lanka.

We do not sell your personal information, and we only disclose it to others if the law requires us to.

How long we keep it

Client enquiries: up to 2 years after our last contact, unless we start working together
Applications: up to 12 months after our last contact, so we can consider you for future roles. If you are placed with a client, we keep the records we need for that working relationship.

You can ask us to delete your information sooner at any time.

Your rights

You can ask us to:

tell you what personal information we hold about you and give you a copy
correct information that is wrong or out of date
delete your information
stop using your information, or withdraw any consent you gave

Email hello@outlaneteams.com and we will reply within 30 days. If you are unhappy with how we handle your information, you can also contact the Data Protection Authority of Sri Lanka, or the data protection authority where you live.

Keeping it safe

We limit access to personal information to the people who need it, use secure, password-protected services, and regularly remove applications and files we no longer need.

Children

Our services and job opportunities are for people aged 18 and over. We do not knowingly collect information from anyone under 18.

Changes to this policy

If we change this policy, we will update it on this page and change the date at the top.